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BYLAWS &
CONSTITUTION
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NAME: London Dog Owners’
Association (LDOA)
PURPOSE, GOALS & OBJECTIVES:
To advocate and encourage responsible dog ownership and
to support the interests of dog owners with respect to facilities,
policies and practices in cooperation with the City of London and the
London community.
MEMBERSHIP:
A member in good standing will have met the following
requirements:
A. Resident within the City of London and/or
within Middlesex County.
A1: Members in good standing who move outside the City
of
London or outside Middlesex County be granted an extension of one year
on renewal of membership provided dues are paid in full. Thereafter
their non-resident status would apply and require they become an
Associate Member when dues are paid in full.
B. Owner of dog(s), Foster of dog (s), Service
Provider for Dogs,
B1: Members in good standing who no longer own a dog for personal
reasons or by reason of loss, illness, adoption or death of their dog,
be granted an extension of one year bereavement on renewal of
membership provided dues are paid in full.
C. Dues are paid in
full
D. Minimum age (of owner) 14 years
Note: We encourage members to accept responsibility for
proper licensing and
to
provide medical attention as required for their dog(s)
Upon receiving membership status in the LDOA you will be
entitled to;
A. Run for elected positions
B. Chair committees
D. Take advantage of the LDOA membership rewards
program.
Associate Member
An Associate Member is one who does not meet the above
Membership requirements. An Associate Member makes an annual
donation, may attend meetings but have no voting privileges, and may
serve in a volunteer role if desired. Associate members are
entitled to take advantage of the LDOA membership rewards
program.
Non-members will be allowed to attend meetings, but will have no voting
privileges.
VOTING:
All voting will take place at the general meetings.
There must be a minimum of 7 members present for a meeting to take
place.
For a motion to pass there must a minimum 51 % of the members present
in favour.
(Note: A member who cannot attend may send written
notice to the Association in advance of a vote or an election, and
indicate his or her vote, or indicate his or her designated proxy for
the meeting.)
DUES:
Dues will be collected once a year.
There will be a $ 20.00 membership fee per household.
One fee, one vote per household.
The amount of the membership fee is set by the membership at the annual
meeting.
Dues will be payable annually on the anniversary of
joining.
EXECUTIVE:
Members of the Executive Committee will contribute to
all discussion of
policy,
direction, objectives and communications. Each member will have
one vote on the Executive Committee.
Elections will be held once a year. No
person can hold the office of President for more than two consecutive
years.
The Annual Meeting will take place normally in
October. At this meeting Elections will be held as well as
Executive Committee Reports. Thirty days’ notice of this meeting
must be given.
There are 6 positions available on the executive
committee: President,
Vice-President, Recording
Secretary, Treasurer, Membership Secretary and Off-Leash Parks City
Hall Liaison. Their responsibilities will
include;
President:
-
Chair executive Committee and general meetings
-
Liaison between committees & executive
-
Committee chairpersons are accountable and report to
the Executive.
-
Receive all incoming correspondence. Depending
on the nature of correspondence forward it to the appropriate Executive
member for action.
Vice President(s)
-
Assist the president
-
If the President is absent or unable to perform
his/her duties, the Vice-President will assume the duties of President.
-
Public Relations liaison with all local and regional
media outlets.
-
Communicate all information the Executive Committee
has agreed upon and feel should be communicated to such agencies
-
In cooperation with the President, act as liaison
with other organizations.
Recording Secretary
-
Take minutes at all Executive Committee and general
meetings
-
Distribute minutes, agendas and meeting schedules to
members
Treasurer
-
Set-up & maintain bank account. 2 out of 3
people to sign (treasurer, chairman & 1 other on executive)
-
Provide monthly statements
Membership Secretary
-
Keep track of all members’ information. Provide
updated Membership Lists to Executive member only in accordance with
LDOA Privacy Policy.
-
Keep track of renewals by mailing out Notices of
Renewal on a monthly basis.
-
Collect membership dues and transfer funds to the
treasurer
-
Handle membership enforcement and code of
ethics.
Off-Leash Park and City Hall Liaison
-
Work with City Hall to maintain existing parks.
-
Work with City Hall and the general public to
establish new parks
-
Attend all City Hall meetings that deal with the Off
Leash parks or dog-related issues that may affect the LDOA or its
members or canines.
-
Serve as LDOA representative on City Hall’s Animal
Welfare Advisory Committee or any other committee if the LDOA is
requested by City Hall
-
Arrange LDOA’s meeting place and time with City Hall
annually.
Past President
-
Advisor
-
Arrange elections
COMMITTEES:
The executive committee will set the sub-committees as
required for special events and projects. For example: Calendar,
Membership Rewards, Pooch Plunge, etc. Committee
Chairpersons are accountable and
report to the President/Executive.
REVISIONS TO BYLAWS:
These bylaws will come into force as soon as they are
adopted by the membership at a general meeting of the London Dog
Owners’ Association. Thereafter, they may be amended as follows:
-
any member may suggest an amendment to the Executive Committee
- the EC will notify the membership in writing of the proposed
amendment, and may provide comments on the proposal.
- after 30 days, and before 3 months have passed, the membership will
have an opportunity to vote on the amendment
- a super-majority (two-thirds of members present) are required for an
amendment to pass
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